What is outsourcing?
Outsourcing means that you as a company make a strategic decision to have an external expert perform certain business processes or tasks. This approach allows you to access expertise without needing to employ the expert, making the work better and cheaper.
In practice, you engage an external partner like Securex to provide quality work during the agreed hours. This makes it easy to estimate in advance how much any given service will cost and what to expect.
Outsourcing HR is a flexible solution:
- You choosewhich tasks to outsource, or which project you want assistance with
- You decide how long the assignment or support runs
- You also determinewhere the consultant works, on site with you or externally
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Outsourcing can be right for any sector or industry. For HR services, it is an ideal solution because it is such a complex field:
- Payroll: an experienced consultant takes over your payroll, regardless of your provider. HR administration: an expert handles all your staff administration and, if you wish, acts as a contact for your staff
- Recruitment and talent acquisition: you get support with recruitment and selection, and advice on recruitment strategies
- Compensation and benefits: you get support to optimise your wage policy, including:
- Salary benchmarking
- Tax optimisation of pay
- Bonus plans
- International tax and legal advice
- Legal HR: consultancy on how to apply laws and regulations correctly and provide legal solutions for HR issues
- Correct compliance with legal requirements
- Drafting employment contracts
- Socio-legal advice
- HR Technology and HRIS: help implementing and managing the HR tool. Organizing and analysing staff data and HR processes allows you to streamline a range of strategic and administrative tasks, such as recruitment, skill development, and compliance
- With Executive HR or interim management, you temporarily deploy an experienced interim manager to lead a company during a period of transition, crisis or change
- HR Business Partner: you benefit from their strategic expertise. They connect business goals with HR initiatives and work closely with management on workforce planning and talent development
- And more
Types of HR task: hard, soft and strategic
While it is entirely up to you what you choose to outsource or not, there are trends in what companies have done externally, upwards and downwards
For example, many companies outsource hard HR tasks more often than soft HR tasks because they are easier to monitor and quantify.
A brief overview of the main HR branches.
Type of HR | Description |
Hard HR | Hard HR includes HR tasks with a measurable outcome, such as number of hours worked, or training courses taken. In practice, hard HR includes staff administration, payroll calculation, remuneration and more. |
Soft HR | Soft HR includes HR tasks with less clearly defined outcomes, such as the quality of those hours worked, and training courses taken. In practice it includes change management, recruitment, talent acquisition, coaching, talent management, corporate culture and more. |
| Strategic HR | In strategic HR, you go beyond personnel management and manage your company's HR to suit your business objectives and the objectives of your team members. In practice, in strategic HR, you monitor your long-term vision and how your existing processes contribute to it. |
Each type of HR is a crucial element of your HR processes and tasks, each with its own advantages, disadvantages and objectives. No one type is more important than the other, they belong together.
So it is crucial for you to take on the right HR specialist. An HR manager brings totally different skills to those of an all-round HR officer. At Securex, for example, we put together a broad team of complementary profiles. That way you get the partner you need for every task.
And with such a large pool of consultants, you are also opting for:
- Rapid availability
- Flexible employability, extensive and varied knowledge
Do you, like Stefanie, want to hire a professional quickly? Get customised consultancy via this button.
Outsourcing payroll
A key core task of HR is to pay employees correctly and on time. And that puts a lot of pressure on most human resources departments every month.
It is often a challenge for HR staff to be aware of:
- The latest changes in regulations on tax and social contributions
- The particularities of international employment
- Sector-specific regulations
- The ins and outs of joint committees
This is why many companies choose to outsource payroll calculation. This is how you make more time internally for high-quality projects.
Need a payroll expert in your company?
Outsourcing staff administration
Unless absences (illness, leave, etc.) are correctly recorded it is impossible to perform error-free pay calculations.
But that takes a lot of time. That is why many companies outsource it or seek smart solutions to optimise this complex and error-prone process.
Looking for a solution for your staff administration?
Payroll administration (Reward)
As well as making the right payments at the right time, it is also vital to pay your employees competitively and attractively.
With tailored advice from a specialist consultant, you will get the best solutions for the situation of your business. Consider, for example:
- Drawing up a bonus pay scheme, from initial concept to government declaration and internal communication
- Flexible remuneration tailored to your employees
Ready for a stronger wage policy?
Legal advice (Legal HR)
Your HR department must handle many issues that need an interpretation of social legislation. Sometimes simple, but often complex. So take on a consultant who is in direct contact with Securex's legal department.
Looking for legal support?
How Securex operates
In order to offer you the best support, the experts at Securex have developed an efficient procedure for HR outsourcing: Outsourcing Solutions.
Our journey together involves seven steps.
1. Introduction and needs assessment | Working with an experienced HR project manager, you discuss your needs and expectations at an initial interview. Request a consultation or get advice from your Securex contact. You will get a reply within 24 hours. |
2. Define scope and timeline | Together we translate your needs and expectations into a concrete assignment with a realistic timeline. |
| 3. Search and selection | We carefully choose the consultant who is the best fit for your organisation, values, vision and strategy. At the end of the process, you will be offered one or two consultants who fit your brief for approval. |
| 4. Quote and agreement | Is there a fit? Then we draw up an agreement which sets out everything – specific actions, priorities and timing. |
| 5. Startup | Right from the kick-off you will get additional support from your Business Manager to ensure that your consultant gets off to a flying start. |
| 6. Monitoring | Throughout the project you will receive regular evaluation and guidance. That way, you can be sure that everything will run smoothly and that adjustments can be made where necessary. |
| 7. End or extension | At the agreed end of our collaboration, you will be given a choice: we can finish off as planned or you can extend the assignment. Either way, you will get the chance to give feedback and get further support. |
7 benefits of outsourcing
Outsourcing has many benefits for just about any business. To make sure you know them all, get a handy rundown here. This will help you establish for yourself why you are considering outsourcing as well as suggesting many more reasons to get started.
- Quick: the ideal replacement or extra worker is ready and waiting
- Flexible: as you have read, you decide who you need and how long the consultant stays
- Scalable: Is your workload rising, or are you facing staff shortages because of holidays or absences? Then you can choose to outsource more tasks
- Ensures continuity: the consultant provides a seamless handover at the end of the assignment, even in the event of unexpected disruption. A backup is always ready for you
- Lowers costs: you save the costs of taking on a new employee. And because you choose a specific service, you know how much it will cost beforehand.
- Efficient: you gain valuable time you can spend on other more strategic tasks. Or vice versa: you have more time to deal with administration while someone else sets up a bigger project
- Experience: you get more than just the relevant expertise. Your HR consultant is on top of HR trends, provides constructive feedback and is backed up by a whole team of experts in general HR, payroll, HR administration and legal HR
3 misconceptions about outsourcing
3 recurring misconceptions often sow doubt among the entrepreneurs and business leaders that we speak to. Fortunately, they are just misconceptions and we can easily dispel them:
- You don’t have everything in your own hands anymore. True to a degree, but as the client, you retain overall control. You decide which tasks or services the external party carries out and what the results should be.
- The collaboration is more impersonal. This is also true to an extent because, as a company, you take on a supplier for specific expertise or a particular assignment, rather than choosing a specific candidate. But at Securex, we attach great importance to how well people click. So you will always get someone who suits you.
- It sometimes seems expensive, because you get a bill every month. But it is not. The cost of an internal employee is less visible and less clearly tied to specific tasks, but comes out higher.
